Last updated November 21, 2009 02:25, by pfussell
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Managing Mailing Lists

If you are a project administrator, you can perform general list administration with all your mailing lists, doing things like changing the list names, setting up new lists, deleting lists, and changing the mailing list tasks that people in the various project roles can perform. You do this on the Features tab of the project management page, as described at Managing a Project: Mailing Lists.

If you're a mailing list owner or project administrator, you can manage each mailing list separately, doing things like adding and removing subscribers, changing the list's send scheme, making the list moderated or not, moderating the email submissions, and so on, as described below.


Opening the Manage Page for a Mailing List

To get to a mailing list's Manage page, display the list of mailing lists, then click Manage List for one of the mailing lists.

You see the Manage page open for that mailing list.

On this page, you can do the following:

Setting the Name of the Email List

On the Manage page (see figure above), enter the name of the email list in the List Name field.

Setting a Prefix for the Subject Field

On the Manage page (see figure above), enter a prefix in the Add Prefix field that will be appended to the subject of all emails sent to this list.

Setting the Send Scheme

The Send Scheme droplist enables you to control who can send email to the list. It has the following settings:

  • restricted to local domain and subscribers—This setting is the default. List subscribers, moderators, and administrators can send email to the list. In addition, local domain messages, like commit emails from the code repository, are allowed. By default, the list will also accept messages from any_netbeans_username@netbeans.org unless the role permissions for this list have been changed. Everything else will be rejected.
  • Moderated—Moderators can send email to the list. Messages from everyone else are moderated.
  • Public list, bcc rejected (anti-spam)—Anyone can send email to the list, whether subscribed or not. The list is not moderated, but bcc emails are rejected.
  • private, moderated for non subscribers—List subscribers, moderators, and administrators can send email to the list. Messages from everyone else are moderated.
  • moderated, restricted to subscribers—Moderators can send email to that list. Messages from subscribers are moderated. All other messages will be rejected.

Setting the Subscribe Scheme

The Subscribe Scheme droplist enables you to control how people subscribe by email. It doesn't affect subscriptions made through the web interface.

  • subscription request confirmed— A subscription request is followed by an email to the requester, which must be confirmed. After the requester has confirmed that they did request to subscribe, the subscription request is automatically confirmed.
  • requires authentication then owner approval—This setting is the default. A subscription request is followed by an email to the requester, which must be confirmed. After the requester has confirmed that they did request to subscribe, the list owner must confirm the subscription.

Adding Headers and Footers to Emails

Click Header to add a standard statement to the beginning of the body of all emails.

Click Footer to add a standard statement to the end of the body of all emails.

Making a Mailing List Moderated or Not

By default, a list is not moderated. To make it moderated, on the Manage page (see figure above), click the Send Scheme droplist and choose one of these settings:

  • Moderated
  • Moderated: Restricted to subscribers
  • Private, moderated for non subscribers

These settings are described above under Setting the Send Scheme.

Adding a List Owner

You might want to add one or more mailing list owners to enable someone other than project administrators to administer a list. To add an owner, on the Manage page under List Owners (see figure above), click Add Owner, then enter the owner's email address and give the owner a Profile of privileged to enable them to manage the list.

Adding and Deleting Moderators

If you make a mailing list moderated, you might want to add a moderator. By default, any administrator of a project can moderate the project's mailing lists, so adding a moderator isn't required. To add a moderator, on the Manage page under List Moderators (see figure above), click Add Moderator, then enter the moderator's email address and set the Reception either to nomail (moderator has to log in and check the list) or mail (moderator receives each email to be moderated).

Moderating a Mailing List

If you are a mailing list moderator, when you display the list of mailing lists, you can click Moderate List to see the latest emails that require your attention. (This figure shows Moderate List to the left of Manage List.)

When you click Moderate List, you see a page that shows you all the emails awaiting approval or rejection.

Adding and Removing Subscribers

If you have administrator privileges, when you display the list of mailing lists, you can click View List Subscribers to add, remove, and edit subscribers of a mailing list. (This figure shows View List Subscribers to the left of Manage List.)

Note: If you have a lot of list members and want to see more than the default 10 per page, you can increase the number of members per page. After you click View List Subscribers, go to the browser address field and add ?size=100 or ?size=150 to the URL, then press Enter. Your member lists will show 100 or 150 members per page, depending on the number you used.

When you click View List Subscribers, you see the Subscribers page.

  • You can add subscribers under Add Subscribers either by email address or by user name. Just click your choice above the text field.
  • You can delete subscribers under List of Subscribers by checking the box next to a subscriber and clicking Delete Subscribers. To select all subscribers, check the box next to Delete.

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