This revision made November 09, 2009 18:28, by pfussell

» NetBeans.org Site Tools Help - Home Page

About Project Mailing Lists

Mailing lists are a way to communicate with other community members and to keep track of what's going on with a project or with the NetBeans site in general. This page shows you how to subscribe to and use the mailing lists of specific projects on netbeans.org, like the JavaEE project..

Any community member can subscribe to any project's mailing lists. Project members can sign up for mailing lists either by using the web interface or by sending an email to the list. People who don't belong to a project can subscribe by sending an email to the list.

Note: For information on using the general NetBeans mailing lists, such as nbannounce to stay informed about new NetBeans releases or nbusers for support and questions about using the NetBeans IDE, see NetBeans Mailing Lists and Forums.


Using Project Mailing Lists

When you open a project's Project page, you see its mailing lists under Project Features in the right navbar. Clicking a mailing list name shows the archive for that mailing list. You can also see Mailing lists to the right of the project name in the list of project Features. Clicking Mailing Lists in either location opens the list of mailing lists.

Click Mailing lists to see the list of mailing lists, where you can subscribe to or unsubscribe from lists, browse archives, and search for emails. What you see on this page depends on your role in the project whether your subscribed or not to any of the lists. In the following figure, the member isn't subscribed to any of the lists.

Subscribing to or Unsubscribing From a List

To subscribe to or unsubscribe from a list, you can either use your web browser or you can send email.

Note: If you are not a community member or a member of the project whose list you want to subscribe to, you can subscribe only by sending email, since you won't see the Subscribe button on the project's mailing lists. After you send the subscribe email, your subscription request has to be approved by a project administrator. See Using Email to Subscribe or Unsubscribe.

Using Your Web Browser to Subscribe or Unsubscribe

To subscribe (be added to a mailing list and receive emails from it):

  1. Display the list of mailing lists for the project as described above.
  2. Find the mailing list you're interested in.
  3. Chose your delivery type—mail to receive all emails as they're sent or digest for periodic collections of emails.
  4. Click Subscribe.
    If your subscription is successful, you'll see the Subscribe button change to Unsubscribe and a message that you've subscribed to this list.



To unsubscribe from a mailing list:

  1. Display the list of mailing lists for the project as described above.
  2. If you're subscribed to a list, you'll see an Unsubscribe button. Clicking it will remove you from the list.

Using Email to Subscribe or Unsubscribe

You can subscribe to an email list and unsubscribe from it by sending an email to the Sympa email system on netbeans.org. A subscribe email will be handled by the project's email administrator. An unsubscribe email is handled automatically. In either case, you will be notified by email of the result.

To subscribe by email to a project's email list:

  1. Determine the project email address and the name of the email list. For example, you want to subscribe to the email list issues@javaee.netbeans.org. The name of the list is issues and the address portion is @javaee.netbeans.org.

  2. Address your email to sympa@javaee.netbeans.org.

  3. For the subject line, use subscribe issuesand send the email. You don't need any message content, just the subject line.

  4. You will receive an automated email from Sympa telling you to verify that you want to subscribe. The email will say something like this:
    You asked for your e-mail address to be added to list 'issues'.
    If you want this action to be taken, please
    - reply to this mail
    OR
    - send a message to sympa@javaee.netbeans.org with subject
    auth 101101101 subscribe issues
    OR
    - hit the following mailto
    mailto:sympa@javaee.netbeans.org?subject=auth%101101101a%20subscribe%issues%20
    If you do not want this action to be taken, you can safely ignore this message


  5. Use one of the three methods listed in the email to send an email to the Sympa system confirming that you want to join the list. For example, you could reply to the email and click Send in your email program to send it.

  6. You then will receive a reply email from the Sympa system telling you that your command has been received and has been forwarded to a list administrator for approval. The email will say something like this:
    Command has been performed :
    > subscribe issues
    Your request to subscribe/unsubscribe has been forwarded to the list's
    owners for approval. You will receive a notification when you have
    been subscribed (or unsubscribed) to the list.


  7. When you are approved by the list administrator, you will receive an email to that effect. For example,
    Welcome to list issues@javaee.netbeans.org
    Your subscription email is ell@flll.org
    Issues Mailing List

Troubleshooting Tips: Your email program might filter the Sympa messages as spam. If that's a possibility, add the Sympa address to your contact list or no-spam list as required by your email software. If you don't see the Sympa message after an hour or so, check your spam folder, find the message, and mark it Not Spam.
The same goes for the final approval email. It typically comes from listname-request@project-name.netbeans.org .
In the example used above, that would be issues-request@javaee.netbeans.org.

To unsubscribe by email from a project's email list:

Unsubscribing is similar to subscribing (described above), except that you use the subject line unsubscribe listname in your initial email. Here are the detailed instructions.

  1. Determine the project email address and the name of the email list. For example, you want to unsubscribe from the email list issues@javaee.netbeans.org. The name of the list is issues and the address portion is @javaee.netbeans.org.

  2. Address your email to sympa@javaee.netbeans.org.

  3. Add the subject line unsubscribe issues and send the email. You don't need any message content, just the subject line.

  4. You will receive an automated email from Sympa telling you to verify that you want to unsubscribe. It will say something like this:
    You asked for your e-mail address to be removed from list 'issues'.
    If you want this action to be taken, please
    - reply to this mail
    OR
    - send a message to sympa@javaee.netbeans.org with subject auth 101101101 signoff commits ell@fll.org
    OR
    - hit the following mailto
    mailto:sympa@javaee.netbeans.org?subject=auth%101101101%20signoff%issues%20ell%40flll.org
    If you do not want this action to be taken, you can safely ignore this message.


  5. Use one of the three methods listed in the email to send an email to the Sympa system confirming that you want to leave the list. For example, you could reply to the email and click Send in your email program to send it.

  6. You then will receive a reply email from the Sympa system telling you that you have been removed from the email list. The email will say something like this:
    Your email address (ell@flll.org) has been removed from list
    issues@javaee.netbeans.org
    bye!

If you have any problems with receiving the Sympa emails, see Troubleshooting Tips above.

Sending Email to a List

If you're subscribed to a list and you have a role that permits sending emails, you can send email to the list. Display the list of mailing lists (see Using Project Mailing Lists above) and click Compose Message under the Unsubscribe button.

If you see Compose Message under the Unsubscribe button, you can also send email to the list from your own email client. Just copy the email address from the list of mailing lists and use it in your email program.

Browsing and Searching Email Lists

To browse or search an email list, open the project page and click the email list name in the right navbar, as shown under Using Project Mailing Lists.

Another way to get there is to first display the list of mailing lists, then click Browse Archives to the right of the list name.

Note: If you have just subscribed to an email list, you might have to refresh the page before you can see Browse Archives.

The email list's browse page opens:

Browsing an Email List

Near the top of an email list's browse page, there is a droplist showing the year and a list of boxes for each month (see the figure above). Each box shows the number of emails sent that month. By default, the current month's emails are shown in the list. You can click any box that has emails to see the list of emails for that month. To change the year, click the droplist and choose a different year.

You can switch the list between Thread (the default) and Chronological. Thread shows messages grouped with their responses. Chronological lists all messages by the date and time they were sent.

Searching an Email List

You can either do a quick search directly on an email list's browse page, or you can do an advanced search if your quick search doesn't return results you like.

Quick Search

To do a quick search of an email list's browse page, if necessary, select the year and month as described above under Browsing an Email List. When you see the email list, enter a term or phrase to search for and click GO.

Note: Even though it appears that you can restrict the search to Subject or Message, in fact, the search looks in both areas.

This simple search treats the search terms as a phrase, ignores the case, and uses partial matching (described below under Advanced Search). It searches emails in the currently selected month and the previous month. The results come back in the search results page.

Advanced Search

To do an advanced search of an email list's browse page, click Advanced Search above the search field.

An advanced search lets you enter search dates, search multiple fields, change the order of the messages displayed, select partial or exact matching of terms, make searches case sensitive, and search for either a phrase, all search terms, or any search term. When you click Advanced Search, the following page opens:

Choose or enter values for the following fields, then click Search.

  • Search in Fields: Check the message fields you want to search. If you check Date, the format for a date is the same as you see in the message header, for example, 12 May 2009 or Oct 2008.
    Note: Searches are restricted to the currently selected archive month and the previous month. You must browse another month if you want to search months outside that limit.
  • This phrase droplist: The droplist lets you pick options that determine how to use the terms in the search field to the right of the droplist.
    • This phrase—Match the search terms as a connected series of words, a phrase. All the terms must appear in the email together and in the same order.
    • All of these words—Find all the search terms in the email. For an email to match, all the words must be somewhere in the the email fields you are searching, but not necessarily together.
    • One of these words—Find any of the terms. For an email to match, only one of the search terms must be in the email.
  • Search term text field: Enter the phrase or terms you want to search for.

    As stated below this field, if you chose All of these words or One of these words from the droplist (you aren't doing a Phrase search), you need to separate the search terms with a space or comma.
  • Match Case: The case of the terms (uppercase and lowercase letters) matters. For example, if the search term is Error, it matches Error and doesn't match error.
  • Match Whole Words: By default (this checkbox is not checked), the search uses partial word matching. For example, comm would match common, community, communication, and so on. Checking Match Whole Words makes the match exact: A word in the email must match the search term exactly.
  • Show First: Determines the order in which the emails are displayed, newest first or oldest first.
  • Results Per Page: Click the droplist to choose the number of email results that you want to returned on each page, 10, 25, or 50.

Using the Search Results Page

When you search for an email, the results come back on the search results page.

The page shown above has four results coming back per page. To get the next set of results, click the Continue search button near the bottom of the page.

If you didn't see the results you wanted, check the top of the page to see the parameters that were used in the search.

If you want to try a different search, click the New search button near the bottom of the page.

If you want to return to the mail archive page, you can either click the archive name in the top line of the page (in the page above, it is DEV), or you can click the Return to archive <archive-date> link just below the top line.

Changing Delivery Type

With the list of mailing lists displayed, you can click the Delivery type droplist, and then select mail to receive all emails as they're sent or digest for periodic collections of emails. Then click the Update button to change delivery types.

   

Difference compared to previous revision
# Add the subject line unsubscribe issues and send the email. You don't need any message content, just the subject line.

# You will receive an automated email from Sympa telling you to verify that you want to unsubscribe. It will say something like this:
You asked for your e-mail address to be removed from list 'issues'.
If you want this action to be taken, please
- reply to this mail
OR
- send a message to sympa@javaee.netbeans.org with subject auth 101101101 signoff commits ell@fll.org
OR
- hit the following mailto
mailto:sympa@javaee.netbeans.org?subject=auth%101101101%20signoff%issues%20ell%40flll.org
If you do not want this action to be taken, you can safely ignore this message.


# Use one of the three methods listed in the email to send an email to the Sympa system confirming that you want to joinleave the list. For example, you could reply to the email and click Send in your email program to send it.

# You then will receive a reply email from the Sympa system telling you that you have been removed from the email list. The email will say something like this:
Your email address (ell@flll.org) has been removed from list
issues@javaee.netbeans.org
bye!

Project Features

Wiki Controls

About this Project

Help for netbeans.org Site Tools was started in November 2009, is owned by kenaiadmin, and has 17 members.
By use of this website, you agree to the NetBeans Policies and Terms of Use (revision 20140418.2d69abc). © 2013, Oracle Corporation and/or its affiliates. Sponsored by Oracle logo
 
 
Close
loading
Please Confirm
Close